Monograph Parts --------------- *Monograph Parts* enables you to differentiate between parts of monographs or other multi-part items. This feature enables catalogers to describe items more precisely by labeling the parts of an item. For example, catalogers might identify the parts of a monograph or the discs of a DVD set. This feature also allows patrons more flexibility when placing holds on multi-part items. A patron could place a hold on a specific disc of a DVD set if they want to access a specific season or episode rather than an entire series. Four new permissions are used by this functionality: CREATE_MONOGRAPH_PART, UPDATE_MONOGRAPH_PART, DELETE_MONOGRAPH_PART and MAP_MONOGRAPH_PART. These permissions should be assigned at the consortial level to those groups or users that will make use of the features described below. Add a Monograph Part to an Existing Record ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ To add a monograph part to an existing record in the catalog: 1. Retrieve a record. 2. Click *Actions for this Record -> Manage Parts* + image::media/manage_parts_menu.png[Menu: Manage Parts] 3. Click *New Monograph Part* 4. Enter the *label* that you want to appear to the user in the catalog, and click *Save*. This will create a list of monograph parts from which you can choose when you create a volume and copy. + image::media/monograph_parts2.jpg[monograph_parts2] 5. Add a volume and copy. To add a volume and copy to your workstation library, click the *Add Volumes* link in the *Record Summary* at the top of the bibliographic record, or click *Actions for this Record -> Add Volumes*. + To add a volume and copy to your workstation library or other libraries, click *Actions for this Record -> Holdings Maintenance -> Add Volumes*. + image::media/monograph_parts3.jpg[monograph_parts3] 6. The *Unified Volume/Copy Creator* opens. Enter the number of volumes that you want to add to the catalog and the volume description. 7. Enter the number of copies and barcode(s) of each item. 8. Select the *part designation* from the drop down menu adjacent to the barcode field. 9. Apply a template to the copies, or edit fields in the *Copy Editor*. + image::media/monograph_parts4.jpg[monograph_parts4] 10. Click *Create Volumes/Items*. 11. The *Holdings Maintenance* screen will refresh to demonstrate the addition of the part information. These fields also appear in the OPAC View. + image::media/manage_parts_opac.png[Catalog Record showing copies with part details] Monograph Part Merging ~~~~~~~~~~~~~~~~~~~~~~ The monograph part list for a bibliographic record may, over time, diverge from the proscribed format, resulting in multiple labels for what are essentially the same item. For instance, ++Vol.{nbsp}1++ may have variants like ++V.1++, ++Vol{nbsp}1++, or ++{nbsp}Vol.{nbsp}1++ (leading space). Merging parts will allow cataloging staff to collapse the variants into one value. In the Monograph Parts display: . Click the checkbox for all items you wish to merge including the one you wish to prevail when done. . Click on the ``Merge Selected'' button. A pop-up window will list the selected items in a monospaced font, with blanks represented by a middle-dot character for more visibility. . Click on the item you wish to prevail. The undesired part labels will be deleted, and any copies that previously used those labels will now use the prevailing label