From bacf5ce36e992f86e13551cf193e8bf99d0d271b Mon Sep 17 00:00:00 2001 From: Mike Rylander Date: Thu, 16 Mar 2017 10:12:06 -0400 Subject: [PATCH] Term and Officers section updates, approved 2017-02-16 Signed-off-by: Mike Rylander --- governance.txt | 40 +++++++++++++++++----------------------- 1 file changed, 17 insertions(+), 23 deletions(-) diff --git a/governance.txt b/governance.txt index 6f63cc9..ab8affd 100644 --- a/governance.txt +++ b/governance.txt @@ -86,36 +86,24 @@ Term . Approximately one-third of the Board positions shall be open for election each year. To implement this, each Board seat shall be designated a member of a cohort labeled "A", "B", or "C". Appendix - A lists the cohort and next election date for Board members as of - 23 March 2014. - -Elections -^^^^^^^^^ - -[loweralpha] - . Each year, the Board shall review and promulgate procedures for - nominating and electing new Board members. If no changes to the - procedures are to be made, the Board shall follow the procedure - established the previous calendar year. Nominations may be made - by any individual who has contributed to Evergreen or who is - employed by an institution that runs Evergreen. - + A lists the current members. + . Each year, the Board shall promulgate procedures for nominating + and electing new Board members. Nominations may be made by any + individual who has contributed to Evergreen or who is employed by + an institution that runs Evergreen. . Each year, the Board shall undertake the electronic collection and counting of votes for the Board election using a documented voting platform that is widely accessible to the Evergreen - community. Election processes should begin 6 weeks prior to the - annual conference or April 1st, whichever comes first. No less + community. Election processes should begin 6 weeks prior to the + annual conference or April 1st, whichever comes first. No less than one full week shall be set aside for voting. All voting, including officer elections must be completed prior to the first day of the Evergreen Conference. + . A special election will be held if a member leaves the Board with + more than six months remaining in their term, to complete the + duration of the original term. The special election will be + conducted in accord with Sections 2.4.d and 2.4.e. -Newly elected officers will take office at the end of the Evergreen -Conference for that calendar year. If no Evergreen Conference is held -during a calendar year, office terms will begin and end at midnight -EDT on April 30. Officers rotating off the Board leave office at the -end of the Evergreen Conference for that calendar year or midnight -EDT on April 30 if no Evergreen Conference is held in that calendar -year. Officers ~~~~~~~~ @@ -144,6 +132,12 @@ Officers . Additional duties may be assigned to officers or other board members as determined by the Chairperson. Other officers may be elected as the board deems necessary. + . Board members must serve at least one year before being eligible to be + nominated for officer positions or fiscal sponsor representative. First-year + Board members may be nominated when there are not sufficient senior Board + members to fill all the needed positions or if senior Board members are + unwilling to serve in an officer or fiscal representative position. + First-year Board members may serve as committee chairs. . Board officers may be removed from office by an affirmative majority vote of the Board at any time it is deemed to be in the best interest of the Board. An officer may also resign from his/her elected office. -- 2.43.2