From 0938e29d7327ba66d1781275c1f6b9c3716b4cca Mon Sep 17 00:00:00 2001 From: Bill Erickson Date: Mon, 13 Apr 2015 11:11:47 -0400 Subject: [PATCH] LP#1440114 Blanket order release notes Signed-off-by: Bill Erickson Signed-off-by: Kathy Lussier --- .../Acquisitions/lp1440114-blanket-orders.txt | 53 +++++++++++++++++++ 1 file changed, 53 insertions(+) create mode 100644 docs/RELEASE_NOTES_NEXT/Acquisitions/lp1440114-blanket-orders.txt diff --git a/docs/RELEASE_NOTES_NEXT/Acquisitions/lp1440114-blanket-orders.txt b/docs/RELEASE_NOTES_NEXT/Acquisitions/lp1440114-blanket-orders.txt new file mode 100644 index 0000000000..8effc61435 --- /dev/null +++ b/docs/RELEASE_NOTES_NEXT/Acquisitions/lp1440114-blanket-orders.txt @@ -0,0 +1,53 @@ +==== "Blanket" Orders + +"Blanket" orders allow staff to invoice an encumbered amount multiple times, +paying off the charge over a period of time. The work flow supported by this +development assumes staff does not need to track the individual contents of +the order, only the amounts encumbered and invoiced in bulk. + +===== Example + + . Staff creates PO with a Direct Charge of "Popular Fiction 2015" and + a charge type of "Blanket Order". + . The amount entered for the charge equals the total amount expected + to be charged over the duration of the order. + . When a shipment of "Popular Fiction" items arrive, staff creates an + invoice from the "Popular Fiction 2015" PO page and enters the amount + billed/paid for the received shipment under the "Popular Fiction 2015" + charge in the invoice. + . When the final shipment arrives, staff select the 'Final invoice + for Blanket Order' option on the invoice screen to mark the PO as + 'received' and drop any remaining encumbrances to $0. + .. Alternatively, if the PO needs to be finalized without creating + a final invoice, staff can use the new 'Finalize Blanket Order' + option on the PO page. + +===== New Components/Terminology/Concepts + + * Invoice Item Types have a new flag called 'blanket', available under + Admin -> Server Administration -> Acq -> Invoice Item Types in the + staff client. + * Any direct charge using a 'blanket' item type will create a long-lived + charge that can be invoiced multiple times. + * Such a charge is considered open until its purchase order is "finalized" + (received). + * "Finalizing" a PO changes the PO's state to 'received' (assuming there are + no pending lineitems on the PO) and fully dis-encumbers all blanket charges + on the PO by setting the fund_debit amount to $0 on the original fund_debit + for the charge. + * Invoicing a 'blanket' charge does the following under the covers: + .. Create an invoice_item to track the payment + .. Create a new fund_debit to implement the payment whose amount matches the + invoiced amount. + .. Subtract the invoiced amount from the fund_debit linked to the original + 'blanket' po_item, thus reducing the amount encumbered on the charge as + a whole by the invoiced amount. + * A PO can have multiple blanket charges. E.g. you could have a blanket + order for "Popular Fiction 2015" and a second charge for "Pop Fiction + 20156 Taxes" to track / pay taxes over time on a blanket charge. + * A PO can have a mix of lineitems, non-blanket charges, and blanket charges. + * A 'blanket' Invoice Item Type cannot also be a 'prorate' type, since it's + nonsensical. Blanket items are encumbered, whereas prorated items are + only paid at invoice time and never encumbered. + + -- 2.43.2