Monograph Parts
---------------

*Monograph Parts* enables you to differentiate between parts of
monographs or other multi-part items.  This feature enables catalogers
to describe items more precisely by labeling the parts of an item.  For
example, catalogers might identify the parts of a monograph or the discs
of a DVD set.  This feature also allows patrons more flexibility when
placing holds on multi-part items.  A patron could place a hold on a
specific disc of a DVD set if they want to access a specific season or
episode rather than an entire series.

Four new permissions are used by this functionality:

* CREATE_MONOGRAPH_PART
* UPDATE_MONOGRAPH_PART
* DELETE_MONOGRAPH_PART
* MAP_MONOGRAPH_PART

These permissions should be assigned at the consortial level to those
groups or users that will make use of the features described below.


Add a Monograph Part to an Existing Record
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

To add a monograph part to an existing record in the catalog:  

. Retrieve a record.

. Click the *Manage Parts* tab.
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image::media/manage_parts_menu.jpg[Menu: Manage Parts]

. Click the *New Monograph Part* button

. Enter the *label* that you want to appear to the user in the catalog,
and click *Save*.  This will create a list of monograph parts from which
you can choose when you create a volume and copy.
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image::media/monograph_parts2.jpg[monograph_parts2]

. Add a volume and copy.  To add a volume and copy to your workstation
library, click the *Add Volumes* button in the *Record Summary* area above the tabs.
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To add a volume and copy to your workstation library or other libraries,
click the *Holdings View* tab, right-click the appropriate
library, and choose *Add -> Volumes and Copies*.
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image::media/monograph_parts3.jpg[monograph_parts3]

. The *Unified Volume/Copy Creator* opens. Enter the number of volumes
that you want to add to the catalog and the volume description.

. Enter the number of copies and barcode(s) of each item.

. Choose the part label from the *Part* drop down menu.
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image::media/monograph_parts4.jpg[monograph_parts4]

. Apply a template to the copies, or edit fields in the *Working Copies* section below.
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image::media/monograph_parts5.jpg[monograph_parts5]

. Click *Store Selected* when those copies are ready.

. Review your completed copies on the "Completed Copies" tab.

. When all copies have been stored and reviewed, click "Save & Exit".
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NOTE: If you are only making one set of changes, you can simply click
*Save & Exit* and skip the *Store Selected* stage.

. The *Holdings View* tab now shows the new part information. These fields
also appear in the OPAC View.
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image::media/manage_parts_opac.png[Catalog Record showing copies with part details]

Monograph Part Merging
~~~~~~~~~~~~~~~~~~~~~~

The monograph part list for a bibliographic record may, over time, diverge from
the proscribed format, resulting in multiple labels for what are essentially the
same item.  For instance, ++Vol.{nbsp}1++ may have variants
like ++V.1++, ++Vol{nbsp}1++, or ++{nbsp}Vol.{nbsp}1++ (leading
space). Merging parts will allow cataloging staff to collapse the variants into
one value.

In the Monograph Parts display:

. Click the checkbox for all items you wish to merge including the one you wish
to prevail when done.
. Click on the ``Merge Selected'' button. A pop-up window will list the selected
items in a monospaced font, with blanks represented by a middle-dot character
for more visibility.
. Click on the item you wish to prevail.

The undesired part labels will be deleted, and any copies that previously used
those labels will now use the prevailing label