Docs: Hold Groups

[Evergreen.git] / docs / modules / opac / pages / my_account.adoc

[#my_account]
= My Account =
:toc:

// ``First Login Password Update'' the following documentation comes from JSPAC
// as of 2013-03-12 this feature did not exist in EG 2.4 TPAC,
// so I am commenting it out for now because it will be added in the future
// see bug report https://bugs.launchpad.net/evergreen/+bug/1013786
// Yamil Suarez 2013-03-12

////


== First Login Password Update ==


indexterm:[my account, first login password update]

Patrons are given temporary passwords when new accounts are created, or
forgotten passwords are reset by staff. Patrons MUST change their password to 
something more secure when they login or for the first time. Once the password 
is updated, they will not have to repeat this process for subsequent logins. 

. Open a web browser and go to your Evergreen OPAC 
. Click My Account 
. Enter your _Username_ and _Password_. 
  * By default, your username is your library card number. 
  * Your password is a 4 digit code provided when your account was created. If 
you have forgotten your password, contact your library to have it reset or use 
the online the section called ``<<password_reset,Password Reset>>'' tool. 
////


== Logging In ==

indexterm:[my account, logging in]

Logging into your account from the online catalog: 

. Open a web browser and navigate to your Evergreen OPAC. 
. Click _My Account_ .
. Enter your _Username_ and _Password_. 
** By default, your username is your library card number.
** Your password is a 4 digit code provided when your account was created. If 
you have forgotten your password, contact your local library to have it reset or
 use the the section called <<password_reset, Password Reset>> tool. 
. Click Login.
+
** At the first login, you may be prompted to change your password. 
** If you updated your password, you must enter your _Username_ and _Password_ 
again. 
+
. Your _Account Summary_ page displays.


To view your account details, click one of the _My Account_ tabs.

To start a search, enter a term in the search box at the top of the page and 
click _Search_! 

[CAUTION]
=================
If using a public computer be sure to log out! 
=================

[#password_reset]

=== Password Reset ===

indexterm:[my account, password reset]


To reset your password: 

. click on the _Forgot your password?_ link located beside the login button. 

. Fill in the _Barcode_ and _User name_ text boxes. 

. A message should appear indicating that your request has been processed and 
that you will receive an email with further instructions. 

. An email will be sent to the email addressed you have registered with your 
Evergreen library. You should click on the link included in the email to open 
the password reset page. Processing time may vary.
+
[NOTE]
=================
You will need to have a valid email account set up in Evergreen for you to reset
your password. Otherwise, you will need to contact your library to have your 
password reset by library staff. 
=================
+

. At the reset email page you should enter the new password in the _New 
password_ field and re-enter it in the _Re-enter new password_ field. 

. Click _Submit_. 

. A message should appear on the page indicating that your password has been reset. 

. Login to your account with your new password. 


== Account Summary ==

indexterm:[my account, account summary]

In the *My Account* -> *Account Summary* page, you can see when your account
expires and your total number of items checked out, items on hold, and items
ready for pickup. In addition, the Account Summary page lists your current fines
and payment history.


== Items Checked Out ==

indexterm:[my account, items checked out]

Users can manage items currently checked out, like renew specific items. Users
can also view overdue items and see how many renewals they have remaining for
specific item.

As of Evergreen version 2.9, sorting of selected columns is available in the
 _Items Checked Out_ and _Check Out History_ pages. Clicking on the appropriate
 column heads sorts the contents from "ascending" to "descending" to "no sort".
(The "no sort" restores the original list as presented in the screen.) The sort 
indicator (an up or down arrow) is placed to the right of the column head, as 
appropriate.

Within *Items Checked Out* -> *Current Items Checked Out*, the following column
 headers can be sorted: _Title_, _Author_, _Renewals Left_, _Due Date_,
_Barcode_, and _Call Number_.

Within *Items Checked Out* -> *Check Out History*, the following column headers 
can be sorted: _Title_, _Author_, _Checkout Date_, _Due Date_, _Date Returned_, 
_Barcode_, and _Call Number_

[NOTE]
==========
To protect patron privacy, the Check Out History will be completely blank unless the patron has previously opted in under the _Account Preferences_ tab, in the _Search and History Preferences_
area.
==========


== Holds ==

indexterm:[my account, holds]

From *My Account*, patrons can see *Items on Hold* and *Holds History* and
manage items currently being requested. In *Holds* -> *Items on Hold*, the 
content shown can be sorted by clicking on the following column headers:
_Title_, _Author_, and _Format_ (based on format name represented by the icon).

Actions include: 

* Suspend - set a period of time during which the hold will not become active, 
such as during a vacation 
* Activate - manually remove the suspension 
* Cancel - remove the hold request 

Edit options include: 

* Change pick up library 
* Change the _Cancel unless filled by_ date, also known as the hold expiration 
date 
* Change the status of the hold to either active or suspended. 
* Change the _If suspended, activate on_ date, which reactivates a suspended 
hold at the specified date

To edit items on hold: 

. Login to _My Account_, click the _Holds_ tab.
. Select the hold to modify. 
. Click _Edit_ for selected holds. 
. Select the change to make and follow the instructions.

[NOTE]
==========
To protect patron privacy, the Holds History will be completely blank unless the patron has previously opted in under the _Account Preferences_ tab, in the _Search and History Preferences_
area.
==========

[[hold_groups_opac]]
=== Hold Groups

[indexterm: Hold Groups]

Screenshots in this section are taken from the Bootstrap OPAC (BOOPAC),
but similar functionality is available in the Template Toolkit OPAC
(TPAC).

A patron who is a member of a publicly visible xref:circulation:basic_holds.adoc#hold_groups[Hold Group] will see
a new option on the Holds menu of My Account labelled *Hold Groups*.

image::media/opac_hold_groups.png[My Account Hold Groups]

If the *Hold Groups* menu item is selected, the patron will see a list
of Hold Groups of which they are a member, as well as a link for
removing themselves from the Hold Group.

image::media/opac_remove_hg.png[Remove Me From Hold Group]

Only those Hold Groups that were marked by staff as “publicly visible”
are displayed. If the patron does not belong to any publicly visible
Hold Groups, the Hold Group menu item is not displayed at all.

Holds placed through a Hold Group can be modified by patrons in the same
way as other holds (e.g., suspended, cancelled, etc.).

== Account Preferences ==

indexterm:[my account, account preferences]

From here you can manage display preferences including your *Personal 
Information*, *Notification Preferences*, and *Search and History Preferences*. 
Additional static information, such as your _Account Expiration Date_, can be 
found under Personal Information.

For example: 

* Personal Information

** change password - allows patrons to change their password

** change email address - allows patrons to change their email address.



*  Notification Preferences

** _Notify by Email_ by default when a hold is ready for pickup?        

** _Notify by Phone_ by default when a hold is ready for pickup?

** _Default Phone Number_


* Search and History Preferences

** Search hits per page

** Preferred pickup location

** Keep history of checked out items?

** Keep history of holds?

[WARNING]
========
Turning off the _Keep history of checked out items?_ or _Keep history of holds?_ features will permanently delete all entries in the relevant patron screens.  After this is unchecked,
there is no way for a patron to recover those data.
========


After changing any of these settings, you must click _Save_ to store your 
preferences.

=== Authorize other people to use your account ===

indexterm:[Allow others to use my account]
indexterm:[checking out,materials on another patron's account]
indexterm:[holds,picking up another patron's]
indexterm:[privacy waiver]


If your library has enabled it, you can authorize other people to use
your account. In the Search and History Preferences tab
under Account Preferences, find the section labeled "Allow others to use
my account". Enter the name and indicate that the
specified person is allowed to place holds, pickup holds, view
borrowing history, and check out items on their account.  This
information will also be visible to circulation staff at your library.



indexterm:[holds, preferred pickup location]

== Patron Messages ==

The Patron Message Center provides a way for libraries to communicate with 
patrons through messages that can be accessed through the patron's OPAC account.
 Library staff can create messages manually by adding an OPAC visible Patron 
Note to an account.  Messages can also be automatically generated through an 
Action Trigger event.  Patrons can access and manage messages within their OPAC 
account.  See Circulation - Patron Record - Patron Message Center for more 
information on adding messages to patron accounts.

*Viewing Patron Messages in the OPAC*

Patrons will see a new tab for *Messages* in their OPAC account, as well as a 
notification of *Unread Messages* in the account summary.

image::media/message_center11.PNG[Message Center 11]

Patrons will see a list of the messages from the library by clicking on the 
*Messages* tab.

image::media/message_center10.PNG[Message Center 10]

Patrons can click on a message *Subject* to view the message.  After viewing the
message, it will automatically be marked as read.  Patrons have the options to 
mark the message as unread and to delete the message.

image::media/message_center12.PNG[Message Center 12]

NOTE: Patron deleted messages will still appear in the patron's account in the 
staff client under Other -> Message Center.

== Reservations ==

When patrons place a reservation for a particular item at a particular time,
they can check on its status using the *Reservations* tab.

After they initially place a reservation, its status will display as _Reserved_.
After staff capture the reservation, the status will change to _Ready for Pickup_.
After the patron picks up the reservation, the status will change to _Checked Out_.
Finally, after the patron returns the item, the reservation will be removed from
the list.

[NOTE]
====================
This interface pulls its timezone from the Library
Settings Editor.  Make sure that you have a timezone
listed for your library in the Library Settings Editor
before using this feature.
====================