3 This section describes how you can create, import, view, modify, merge, and delete authority records in Evergreen.
7 Currently in Evergreen to create a new authority record, as opposed to importing an authority record, you
8 need to have a bib record open in the bib MARC editor.
10 * For example, if you want to create a new author
11 authority you need to have a bib record that has a bib 1xx or 7xx tag with the main entry filled out.
12 * Then you need to right click on that 1xx or 7xx tag. In the context menu that shows up, select _Create
13 New Authority from this field_, then select either _Create Immediately_ or _Create and Edit..._.
15 choose _Create and Edit..._, after the authority MARC editor opens you need to click on the _Save_ button
16 to finally add the new authority record to your system.
21 . Click *Cataloging -> MARC Batch Import/Export.*
22 . You may create a queue to better track this import project. If you do not create a new queue, it will automatically put your records into a default queue named *-*.
23 . Don't set a value for Holdings Import Profile, because this doesn't apply to authority records.
24 . Select a file of authority data and put it in the *File to Upload* field.
25 . Make sure all the settings are correct, then press *Upload.*
26 . Evergreen will automatically assign a thesaurus based on the *Subj* fixed field, which is character 11 in the 008 field.
30 If you are importing authorities from an external vendor and want to track this, you may wish to set a unique Record Source.
35 Setting up Authority Record Match Sets
36 ++++++++++++++++++++++++++++++++++++++
37 . Click *Cataloging -> MARC Batch Import/Export.*
38 . Click *Record Match Sets.*
39 . If you have sufficient privileges, you will be able to click on the *New Match Set*. If you are unable to do so, check that you have the ADMIN_IMPORT_MATCH_SET permission.
40 . Give your new set a descriptive name, an owning library, and a match set type of *authority.*
41 . Click on the blue hyperlinked name of the match set you just created to add criteria.
42 . You can match against MARC tag/subfield entries, against a record's normalized heading + thesaurus.
46 Evergreen's internal identifier is in the 901c field. If you have previously exported authority record -- perhaps for an external vendor to do authority cleanup work -- and you want to import them back into your catalog, you may wish to include the 901c field in your match set.
49 Manage Authorities Interface
50 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~
52 In Evergreen to view, edit, merge, and delete authority records you would use the *Manage Authorities* interface
53 through the *Cataloging* menu.
57 Searching for authorities
58 +++++++++++++++++++++++++
60 To search for authorities in your system, first select the *Cataloging* menu and then select *Manage Authorities*.
61 Then proceed to fill out the search form.
63 . Type in your _Search Term_
64 . Select an _Authority type_, types currently include: Author, Subject, Title, Topic
65 . Click on the _Submit_ button
68 The authority search results will include the following elements from left to right:
70 * _Actions_ menu, which can be used to select actions that affect the corresponding authority record. Actions include:
71 _Edit_, _Mark for Merge_, _Delete_
72 * Count of how many bibs are linked to the corresponding authority
73 * Main entry of the authority, i.e the authority tag 1xx value
74 * _Control set_ value, with LoC being the default, but others can be added
75 * Authority Subject heading system/thesaurus, for example a value of "a" means authority originated from the Library of Congress
76 (http://www.loc.gov/marc/authority/ad008.html)
79 *Library of Congress list of thesaurus values:*
81 * '' = Alternate no attempt to code
82 * a = Library of Congress Subject Headings
83 * b = LC subject headings for children's literature
84 * c = Medical Subject Headings
85 * d = National Agricultural Library subject authority file
86 * k = Canadian Subject Headings
88 * r = Art and Architecture Thesaurus
89 * s = Sears List of Subject Headings
90 * v = Repertoire de vedettes-matiere
92 * | = No attempt to code