3 This section describes how you can create, import, view, modify, merge, and delete authority records in Evergreen.
7 Currently in Evergreen to create a new authority record, as opposed to importing an authority record, you
8 need to have a bib record open in the bib MARC editor.
10 * For example, if you want to create a new author
11 authority you need to have a bib record that has a bib 1xx or 7xx tag with the main entry filled out.
12 * Then you need to right click on that 1xx or 7xx tag. In the context menu that shows up, select _Create
13 New Authority from this field_, then select either _Create Immediately_ or _Create and Edit..._.
15 choose _Create and Edit..._, after the authority MARC editor opens you need to click on the _Save_ button
16 to finally add the new authority record to your system.
21 . Click *Cataloging -> MARC Batch Import/Export.*
22 . You may create a queue to better track this import project. If you do not create a new queue, it will automatically put your records into a default queue named *-*.
23 . Don't set a value for Holdings Import Profile, because this doesn't apply to authority records.
24 . Select a file of authority data and put it in the *File to Upload* field.
25 . Make sure all the settings are correct, then press *Upload.*
26 . Evergreen will automatically assign a thesaurus based on the *Subj* fixed field, which is character 11 in the 008 field.
30 If you are importing authorities from an external vendor and want to track this, you may wish to set a unique Record Source.
35 Setting up Authority Record Match Sets
36 ++++++++++++++++++++++++++++++++++++++
37 . Click *Cataloging -> MARC Batch Import/Export.*
38 . Click *Record Match Sets.*
39 . If you have sufficient privileges, you will be able to click on the *New Match Set*. If you are unable to do so, check that you have the ADMIN_IMPORT_MATCH_SET permission.
40 . Give your new set a descriptive name, an owning library, and a match set type of *authority.*
41 . Click on the blue hyperlinked name of the match set you just created to add criteria.
42 . You can match against MARC tag/subfield entries or against a record's normalized heading.
46 Evergreen's database stores normalized authority headings in a format that includes the thesaurus. This way, record match sets will not match terms from other thesauri, even if the term is very similar.
51 Evergreen's internal identifier is in the 901c field. If you have previously exported authority record -- perhaps for an external vendor to do authority cleanup work -- and you want to import them back into your catalog, you may wish to include the 901c field in your match set.
54 Manage Authorities Interface
55 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~
57 In Evergreen to view, edit, merge, and delete authority records you would use the *Manage Authorities* interface
58 through the *Cataloging* menu.
62 Searching for authorities
63 +++++++++++++++++++++++++
65 To search for authorities in your system, first select the *Cataloging* menu and then select *Manage Authorities*.
66 Then proceed to fill out the search form.
68 . Type in your _Search Term_
69 . Select an _Authority type_, types currently include: Author, Subject, Title, Topic
70 . Click on the _Submit_ button
73 The authority search results will include the following elements from left to right:
75 * _Actions_ menu, which can be used to select actions that affect the corresponding authority record. Actions include:
76 _Edit_, _Mark for Merge_, _Delete_
77 * Count of how many bibs are linked to the corresponding authority
78 * Main entry of the authority, i.e the authority tag 1xx value
79 * _Control set_ value, with LoC being the default, but others can be added
80 * Authority Subject heading system/thesaurus, for example a value of "a" means authority originated from the Library of Congress
81 (http://www.loc.gov/marc/authority/ad008.html)
84 *Library of Congress list of thesaurus values:*
86 * '' = Alternate no attempt to code
87 * a = Library of Congress Subject Headings
88 * b = LC subject headings for children's literature
89 * c = Medical Subject Headings
90 * d = National Agricultural Library subject authority file
91 * k = Canadian Subject Headings
93 * r = Art and Architecture Thesaurus
94 * s = Sears List of Subject Headings
95 * v = Repertoire de vedettes-matiere
97 * | = No attempt to code